In Dynamics AX 2012, we have a significant feature called “Adjust transactions”. Through this feature one can adjust the posted/invoiced Expense, Hours etc. In order to do so, let just take an example of adjusting an Hour transaction for a project.
For example, I have a project _ 0004 which I need to adjust the posted hour transaction for.
Select the Project 0004 –> Click on the Posted transaction.
Verify the Vouchers:
Click on Adjust transaction.
Select the Type of transaction that needs to be adjusted, Project ID, Project type (In our case it is fixed price), the posted/invoiced period (to – from date range), Transaction Status, Line property and last but not least, the Ledger date _ it is the date that will be appeared as an adjustment date.
Select the Hour line (in my example I used Hour type which you want to adjust click Adjust.
Change the Project ID, WBS (work break down structure) activity and the cost price to book the time sheet to a different project. ( In my case I have change the project from 0004 to 0005).
Click “Check” to verify if everything is fine, a reference number will be populated.
Once the transaction is checked, click on Post to post the adjusted transaction, As soon as you post the transaction, you will get an info log _ updating the confirmation of the adjustment made.
Now, we will go and check the Project 005 for which we have posted a transaction (took the hour transactions from Project 004 and shifted to Project 005 in order to adjust it). We can see the line.
One can see the adjusted hour transaction line under posted transactions;
In order to verify its impact on finance side, let’s just verify the vouchers as well.
Click on View transactions –> on the Transaction form –> click General tab.
System is showing the adjustment reference number which appeared in the info log. Moreover, the updated cost price and activity number got updated as well.
Please note: In adjustment, the system do not bring the old transaction lines, instead, it just replace it with the new adjusted lines, though the reference remains available.